Semester Report Requirements

All Semester Reports at JSR are entered directly into SEQTA via the Marksbook. Teachers should use the same programmes in SEQTA for writing Semester Reports, as were used to write the Interim Reports. 

Semester Report Data comes from both the “Green” and “Purple” sections of the Markbook. The data in the “Purple” section can be entered directly (useful for behavioural attributes), or can be transferred in bulk for all students in the class (useful for final marks and grades).

In either case, care needs to be taken to ensure that the “correct” data is copied/pasted or entered, in order to ensure that the results are valid for the students. This document will outline this process for Middle School and Senior School (Theory and Practical) Course reports.

Entering Semester Report Data (Teachers)

  1. Click on the Teaching workspace icon.
 
  2. Load the Marks book for the class for which you want to write reports, by clicking on the Load Marks book icon. i.e.

The “Green” section shows any assessments tasks that may have been created for the course. The “Purple” section to the right of this (labelled “Reporting”) is used for entering Semester Report data. i.e. 

  1. Confirm that the correct timetable period is selected/visible in the first drop down option. 

  2. Change the Reporting “Type” to “Semester 1” 
  3. Select the correct “Template” from the list.   i.e. “Middle School (7-9)” or “Senior School (10-12)”

 

Copying and Pasting Results

You will note that in the top of your Marks books, you have a Copy/Paste button. This is used to toggle the Copy and Paste icons appearing at the top of each of the result columns. Clicking it on (as it is now) enables the Copy and Paste icons, and clicking it to the off position, hides the Copy and Paste icons. The copy and paste functionality is used to copy results into the White Area of the Purple Reporting Section.

 


 The process to copy the results is thus:

  1.  Click on the Copy icon that sits above the column of data that you want to copy. The column of data will “flash”.


     
  2. Locate the column where you want to paste the results into and click on the Paste icon at the top of that column. i.e. In this instance we are moving the Calc % data, which is the final percentage calculated for all assessments, into the Mod % column, which is the reported percentage result on the students’ reports.

     
  3. Repeat this process to Copy and Paste the data for all other needed columns.

         See the Matrices in the next section which outlines which data needs to be copied to which columns for all middle School and Senior School courses.

     
  4. Save your Marksbook.

Copy and Paste Matrices

The tables below outline which data needs to be copied into which reporting Column. Care should be taken to select the correct column in the Marksbook and to Paste to the appropriate Reporting columns. Any copied results replace any data that may have been in the column already.

THE RESULTS SHOULD ONLY BE COPIED ONTO THE REPORT, ONCE THESE HAVE BEEN FINALISED FOR YOUR SUBJECT AND ALL ASSESSMENTS TO BE INCLUDED HAVE BEEN MARKED AND RECORDED IN THE GREEN SECTION OF THE MARKSBOOK.

 

Middle School Courses

Senior School (Theory) Courses

 

Senior School (Practical) Courses

 

Entering Performance Indicators & Comments


 These are found in the “white” area of the “Purple” reporting section and will be different for Middle School (7-9) and Senior School (10-12). Regardless of this, all performance indicators are entered on the same scale.


Performance Indicators have recently been changed to use the following scale:

 E      =       Excellent
 H      =       High
 S      =       Satisfactory
 L       =       Limited
 V      =       Very Low

  1. Enter the appropriate values against each students either directly using the keyboard or using the drop down selection to the right of each cell.

  2. The subject comment is entered in the final column. This only needs to be done for subjects where Report comments are compulsory. Click on this to bring up a pop-up window, directly enter (or copy and paste from Word) comments into this box.

     
  3. Click OK to save each comment. (You will note that students that have a comment entered against them have a text bubble icon in the Comment column.

     

Entering Semester Report PCG Comments

  1. Click on “Select timetable period” to select the current period.
  2. Click on “Select report type” and select “Semester 1” (Semester 2 for end of Year Reports)
  3. Click on “Select template” and select “Secondary PCG Semester”


Note: The “Roll” tickbox works like a filter and is there to allow you to quickly move from one student to the next in your PCG without having to search for your students through a large list of names.

  1. Having moved to the “next” student in your PCG, once again click on “School values…” to bring up the pop-up window. The system will remember the previously selected parameters (timetable period, report type and template), making the data entry process much quicker.
  2. Enter the Interim report data for this student in the same fashion as before. Remember to click “Save” after each student entry.

Repeat steps (k to m) to enter the PCG Semester Comment for all the students in your PCG.